§ 10. Human Resources Department.

There is established a Human Resources Department which shall:

A.

Establish and maintain in suitable form a complete roster of the officers and employees in the classified service of the city showing the title of the officer, the position held, salary or wages paid and every change in title, pay or status of each such officer or employee.

B.

Certify to the chief finance officer of the city before payments of salary or wages are made that the names of persons holding positions in the classified service to whom it is proposed to make payments for personal services were during the period for which payment is proposed to be made on the roster of officers, and employees, that such person [persons] were appointed and employed and were performing services in accordance with the provisions of this Act and the rules and regulations established thereunder, and that the rate of pay proposed has been established in accordance with the provisions of this Act.

C.

Ascertain and keep written records of the duties, responsibilities and authority appertaining to each office and position in the classified service of the city.

D.

Prepare and recommend to the personnel board of [the] classification plan and amendments thereto for the entire classified service of the city, and after adoption by the personnel board, administer the classification plan approved. The classification plan recommended to the personnel board shall include titles for the various classes of positions. Each class shall include all positions in the classified service of the city which are sufficiently similar with respect to duties, responsibilities and authority, so that the same descriptive title may be used to designate each position allocated to the class, that the same requirements as to education, experience, intelligence, general and specialized knowledge, skill, physical condition and other qualifications may be demanded of incumbents for the proper performance of their duties, and that the same tests of fitness may be used in choosing qualified appointees, and that the same schedule of pay may be made to apply with equity under the working conditions.

After adoption of the classification plan the Director of Human Resources shall adopt written specifications for each class, and allocate positions to classes; provided that after August 1, 1951, all class specifications or amendments thereto, and all allocations or reallocations of positions to classes shall be subject only to the approval of the personnel board. The class title shall be used in Human Resources, budget, and financial records and communication, and, if individual positions are designated in the appropriation ordinances, in designating such positions.

The Director of Human Resources, if directed by the personnel board so to do, shall maintain the classification plan by allocating new positions to existing classification or by creating new classifications, or by so reallocating existing positions in which there are substantial changes in duties and responsibilities. Notwithstanding the provisions of section 8 [16], the Director of Human Resources, if directed by the personnel board so to do, shall make class transfers of incumbents in positions so reallocated under rules which shall be part of the personnel rules, and which shall provide that the compensation of no employee so transferred shall be reduced thereby. Reallocations of positions to higher classes shall be subject to the approval by the city manager.

E.

Prepare at least sixty days before the beginning of each fiscal year, for presentation to the City Commission, a pay plan including proposed schedule of pay for each class of positions in the classified service with minimum and maximum rates, and following the adoption of the appropriation ordinances by the City Commission, see that payments to officers and employees holding positions in the classified service are made in accordance therewith.

F.

Establish reemployment lists for the various classes of positions in the classified service containing the names of persons who have previously been in the classified service of the city whose performance, work habits, and conduct have been satisfactory, and who are entitled to appointment or employment when vacant positions are to be filled, over those on employment lists.

G.

Give preliminary competitive tests to determine as far as possible the relative qualifications of those considered for promotion to higher positions or for entrance to the city classified service, and establish employment lists of persons eligible for appointment in the order of their achievement or performance in such tests. Such tests shall be mental or physical or both and shall be appropriate to the positions to which they apply. Upon recommendation by the personnel board, tests may be noncompetitive for positions which require peculiar and exceptional qualifications of a scientific, managerial, professional or educational character, or in case the character of work or the conditions of employment or compensation make it impracticable to secure through competitive tests a sufficient number of qualified eligibles to meet the needs of the service.

H.

Upon written notice of the appointing authority that a position in the classified service is to be filled, certify the names of at least the three persons highest on the reemployment or employment list for the class and willing to accept appointment; provided that no name shall be certified from an employment list as long as there is a reemployment list available from which appointment may be made, [and] the Director of Human Resources may authorize a provisional appointment to a permanent position to continue until a list can be established and certification made. Provided, however, that on original appointment, a person whose name appears on an open competitive eligible list and who is certified and passed over three times, may be removed from the eligible list by the Director of Human Resources with approval of the city manager.

I.

Establish for each class working test periods of not less than six months nor more than twelve months to enable the appointing officer to observe whether new officers and/or employees are able and willing to perform their duties in a satisfactory manner.

J.

Establish by rule the procedure by which any officer or employee in the classified service may be transferred from a position in one class to another position in the same class or to a position in a different class for which he is qualified and for which no higher maximum rate of pay has been established.

K.

Provide by rule, to be approved by the personnel board, for the manner of checking attendance and for determining the order of layoff when forces are reduced because of lack of work or funds.

L.

Establish by rule, a system of service ratings based on records of attendance, performance, conduct and output of each officer or employee in the classified service and designed as far as may be possible to reflect his worth to the city.

M.

Establish by rule procedure in conformity with section 9 [17] of this Act for making suspensions, reductions, or removals of officers or employees in the classified service for misconduct, inefficiency and other good reasons, and for investigating and hearing the appeals of such suspended, reduced or removed officers or employees.

N.

At the request of the city manager or the City Commission, or upon the initiative of the personnel board, investigate and report upon the administration and effect of the personnel provisions of this Act and of the rules and regulations adopted thereunder, and any other matter affecting the operation of the civil service system and the personnel in the classified service of the city.

O.

Do any other act or acts required under this Act necessary to effect its purposes with respect to persons in the classified service of the city.

It is hereby declared to be the purposes of this Act to authorize and provide a complete, adequate and systematic procedure for handling the personnel matters of the city.

(Laws of Fla., 1937, ch. 18696, § 2; Laws of Fla., 1951, ch. 27735, § 1; election of 11-8-66; election of 11-18-69; election of 11-6-90; Ord. No. 93-2868, § 1, 9-22-93)